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• EMAIL MAIL MERGE FROM EXCEL HOW TO

Create an Excel spreadsheet of the address data before.

Connect and edit the mailing listĬonnect to your data source. This providers better control of the address information and how that information appears in your email. Fill in the email subject, and select the desired email format. If you named your first column in your excel spreadsheet differently, select the appropriate value. Start by selecting the ‘EmailAddress’ column for the ‘To:’ field. If you didn’t, you will only have one option. Click ‘Finish & Merge’ from the Word menu bar and select ‘Send Email Messages’ to open the recipients’ dialog box. This is in case you created different tabs on your worksheet. You have the option to merge to a printer, a single Word document, personalized Word documents, or e-mail messages. After selecting your worksheet, you will be asked to select a table. Mail Merge can potentially connect to almost any email account: private or corporate Outlook, Gmail, Hotmail, Yandex, etc. To do this, click on the ‘Select Recipients’ button and select ‘Use an Existing List’. The Excel spreadsheet to be used in the mail merge is stored on your local machine.Ĭhanges or additions to your spreadsheet are completed before it's connected to your mail merge document in Word.įor more information, see Prepare your Excel data source for mail merge in Word. Important: we cannot guarantee that the Mail Merge tool will work (or will keep working in the future) with your particular email account. For example, to address readers by their first name in your document, you'll need separate columns for first and last names.Īll data to be merged is present in the first sheet of your spreadsheet.ĭata entries with percentages, currencies, and postal codes are correctly formatted in the spreadsheet so that Word can properly read their values. Make sure:Ĭolumn names in your spreadsheet match the field names you want to insert in your mail merge. number or sources maybe an Excel 2010 spreadsheet or your Outlook 2010 Contacts.

EMAIL MAIL MERGE FROM EXCEL HOW TO

Here are some tips to prepare your Excel spreadsheet for a mail merge. How to create an E-mail Merge using Microsoft Outlook 2010.